Net Atlantic Inc. Professional Email Marketing and Email Deliverability Experts

Professional Email Marketing

Easy Start Guide

Thank you for choosing Net Atlantic to send your email newsletters. This document provides instructions to get you started quickly.

For more comprehensive instructions please see our User's Guide.

Table of Contents

  1. Logging Into Your List
  2. Adding Your Subscribers
  3. Creating Your First Mailing
  4. Creating a "Join Mailing List" Form for Your Web Site
  5. Getting Additional Help

1. Logging Into Your List

  1. Go to our Customer Login Page
  2. Enter your username (email address) and password (case sensitive)

Please refer to your list name when contacting Net Atlantic Support.

2. Adding Your Subscribers

Note: By design, the software automatically checks for duplicate addresses during the import process. There will never be two of the same email addresses on your list at the same time.

For the best instructions on adding your subscribers, especially larger lists of subscribers, see our guide for adding and importing subscribers

  1. Click Members for a drop down menu.
  2. Mouse-over Add Members.
  3. Click Add Many Members.
  4. Paste or type email addresses inside the Email addresses text area.

    Make sure each address is on a separate line.
  5. Click Save.
  6. Once complete, a dialogue box will confirm member import status. Click ok.

Note: If you would like to import your list via .csv file (i.e., Excel or other spreadsheet application) or text file, see our guide for adding and importing subscribers.

3. Creating Your First Mailing

  1. Click on Content button for drop down menu.
  2. Choose New Content.
  3. Enter your Content name, and content Description.
  4. From: By default, your email address will appear here. Check to make sure it is correct (do not use gmail, outlook, aol, or other similar email address for your From email address). You must use your domain name, such as newsletter@yourcompany.com A good format to use is: "Your Company Name" <youremail@yourcompany.com>
  5. The To field is automatically filled in with each recipient on your mailing list. Every recipient gets their unique email addressed to them. [Do not change the To: field].
  6. Type in your email Subject line. Recipients will see this line as the subject of the email they receive. It is a best practice to use short, direct subject lines as more people will open your email
  7. Click the HTML tab.
  8. If you need to create your content from scratch, choose Responsive Editor.
  9. If you have your HTML content ready to use, choose the HTML Source Editor.

    Note: If you want to design your newsletter in Dreamweaver or another Web design program, use the HTML Source Editor to paste in your own HTML. (We do not recommend creating HTML with MS Word, Excel, Publisher, or PowerPoint) Even if these or other programs offer a “save file as HTML” option, the HTML created is a non-standard format that may not work with many email clients.
    Plain Text - This is where you can type in a plain text message. This ensures that those who cannot read HTML emails will receive your email in plain text format.

  10. Depending on which option you choose, create your content and click Save.
  11. For best delivery, after your content is created, click the Text Message tab, and then click the Html to Text button to create a text version of your newsletter. This will be display only for subscribers who only read text versions of email.
  12. Once your content is created and saved, click Preview to see how your content will look when sent. If needed, click Edit to make any changes.
  13. When ready, choose Create Mailing
  14. Click on Schedule tab to schedule your mailing, or leave Wait for Approval as the default selected option (you will approve this in a moment).
  15. Click Save and Test
  16. Your email address will appear as a default. You can add in additional email address to send to by typing in one or more email addresses, separated by a comma.(Example: email1@domain.com,email2@domain.com,email3@domain.com) Then click Ok button.
  17. Message will appear that Test Sent. click OK
  18. Check your email account(s) to make sure you get your test message(s), and that everything looks okay.
  19. If your message was scheduled for a date in the future, it will be sent automatically at that date and time.
  20. Need Approval - Once you are satisfied with your test message and are ready to send your mailing, click the Send link located in the same row as the message you want to send. After clicking Send, you will be brought to a page asking you to confirm that you are ready to send your mailing. Click OK to send or click Cancel. Once you choose OK, a message displays briefly on your screen informing you that your mailing will now be sent. Your message will be sent immediately, and quickly.
  21. Note: If you have saved and tested more than once, you will see multiple test mailings in your approval queue. Choose your mailing carefully before you hit send. It is advised that you delete old test mailings from the queue to avoid confusion.

Congratulations! You have just sent your first mailing.

4. Creating a "Join Mailing List" Form for Your Web Site

Here's how to get new subscribers onto your list by putting a subscribe form on your Web site:

  1. Click Utilities to get a drop down menu.
  2. Mouse-over Web Forms to expand the menu.
  3. Select New Subscribe Form which will bring you to the form creation page.
  4. Select the desired options for your subscribe form.
    • Ask subscribers for name - If used, this information can be required or optional.
    • Password Request - If used, this information can be required or optional. Passwords are used to protect user profiles.
    • Confirmation - When used, a message is sent requiring the user to confirm their email address before being added to your list. You can also send an email stating that a user joined the list, without requiring them to confirm their email address. It is a best practice to always send a confirmation message.
    • Destination URL - This is the Web page that users see after joining. We recommend that you create a "Thank You For Signing Up" page so users know their request was processed.
    • Demographics - You can choose to add additional fields to your form to get more information from the user. This information can help you target messages to specific segments of your list. You will be able to change the names of the fields once you have completed the form. Please see the "Demographic Segmentation Feature" page for a list of the available fields for mailing list records.

  5. Once you are satisfied with your subscribe form, click Get HTML to get the code for your Web site.
  6. Copy the source code and paste it into your Web site on a prominent page.
  7. At this point you can alter the titles of the fields so it doesn't say "field_1_" Look for the line: <font size=1>field_1_: </font> and you can change the titles to anything you like. Make sure to leave a space in between the title and the </font> tag so the title is not flush with the text box. ex: <font size=1> Favorite Food: </font>

Congratulations! You now have a subscribe form on your Web site. Sit back and watch your subscriber list grow.

5. Getting Additional Help

There are several ways to get help: